Spreadsheets out. Your tech team in.
The print shop management system behind every shop in the network. Quotes, orders, inventory, and production, already proven in real daily operations. When your shop is approved, we deploy it, tuned to your workflow, in 2-4 weeks. Then we keep running it.
Your Back Office, Fully Automated
A powerful FileMaker-based system that runs your entire operation - from quoting and orders to scheduling and analytics.
Reporting
Built-in reporting with real-time dashboards. Track revenue, production output, costs, and profitability - all from one place.
Quotes
Automated quote generation with intelligent pricing matrices. Template library, auto-calculations, and one-click PDF generation.
Orders
End-to-end order tracking with real-time status updates. Every garment's journey is logged, visible, and searchable from anywhere.
Email Templates
Professional, branded email templates for order confirmations, invoices, shipping updates, and more. Automated and consistent every time.
Support
Built-in transfer and firm management. Track requests, confirmations, and status changes in one place - with full history and real-time updates.
Task Types
Fully configurable task types and decoration methods. Custom fields, workflow rules, and pricing formulas for ANY process you run.
Service Pricing Grid
Dynamic pricing matrices for all decoration types: embroidery (stitch count), screen printing (colors, screens), sewing, and any custom task you offer.
Screen Pricing Grid
Dedicated screen printing pricing matrix. Set rates by color count, quantity breaks, and screen fees - every quote is accurate and consistent.
Customers / Vendors
Unified CRM and VRM with complete relationship tracking. Contact cards, order history, notes, and communication logs all in one place.
Purchase Orders
Automated PO generation with vendor integration. RFQ workflow for quotes, auto-reordering based on stock levels, and complete order tracking.
Contractor Work Orders
Digital work order system for contractors. Send work out with detailed spec sheets, track deadlines, and get quality confirmation -all documented.
Reporting
Built-in reporting with real-time dashboards. Track revenue, production output, costs, and profitability - all from one place.
Quotes
Automated quote generation with intelligent pricing matrices. Template library, auto-calculations, and one-click PDF generation.
What Is a FileMaker System for Print Shops?
A FileMaker system for print shops is a centralized operations platform that replaces spreadsheets, disconnected apps, and manual tracking with one connected system. Inside the network, we run it for every member shop. It covers the core workflows of a print shop or apparel decoration business:
Quoting
We keep pricing matrices for screen printing, embroidery, DTG, and other decoration types tuned so accurate quotes go out in minutes
Order Management
We run order tracking from intake to shipment with full visibility for your office and production team
Inventory
We keep blank apparel stock levels current by style, color, and size in real time
Production
We run task assignment and tracking across decoration methods so you monitor progress without walking to the floor
Reporting
We surface financial performance, production load, and inventory status on demand
Communication
We automate branded emails for order confirmations, status updates, and shipping notifications
The FileMaker system is the back office we run behind your Shop Titan storefront, and it stands on its own too. Looking for the storefront itself? See the storefront we run → Want both connected as one platform? See the complete system we run → If you're evaluating whether to hire a FileMaker developer, see why joining a network that already runs a proven system is faster.
What Running a Print Shop Without a System Looks Like
Sound familiar?
Your pricing lives in spreadsheets nobody trusts.
Every quote means hunting for the right tab, adjusting formulas, double-checking math. A new hire can't quote without asking three questions.
Orders disappear between the office and the floor.
A customer calls about their order. Office checks email. Production checks the whiteboard. Art checks a folder. Nobody has the full picture.
You don't know what's on your shelves until it's too late.
Blanks get allocated to one job, pulled for another, and the count hasn't been updated since last week. You find out you're short the morning the order is due.
Every order gets entered more than once.
Quote in one place. Confirmation in another. Production sheet printed separately. Invoice from scratch. Each handoff is a chance for errors.
The shop runs on your memory.
You know where every job is. But the moment you step away - vacation, meeting, sick day - things stall. The business depends on you being present.
One System. Every Workflow. We Run All of It.
This isn't a concept or a prototype. It's a complete FileMaker system for print shops, running in a real apparel decoration operation, handling daily orders, managing thousands of SKUs, and coordinating production across multiple decoration methods.
Every module was built because the shop needed it. Every workflow was refined under real deadlines. The edge cases were found and fixed by the people using it daily.
When your shop is approved, we deploy this print shop management system into your operation and tune it to your pricing, decoration methods, team structure, and workflow. Then we keep running it as your tech team. You're not starting from zero, and you're never on your own.
How It Works
From First Call to Final Shipment - One System, Run for You
FileMaker is the engine. We run it as part of the complete production operating system behind every member shop, so orders, art, approvals, inventory, and scheduling stay connected end to end.
Quotes go out in under 2 minutes from the pricing matrix we maintain. Orders convert in one click. Inventory, production, fulfillment, and reporting stay in sync without anyone retyping a thing.
Quote
Priced from your matrix, sent in minutes
Order
One click from quote, visible to the whole team
Inventory
Blanks tracked, POs triggered automatically
Production
Every task tracked to done
Fulfillment
Slip, label, branded tracking email
Reporting
Load, inventory, and financials on demand
Before & After
Before - Manual Operations
- closeQuotes took 15-30 minutes each
- closeOrders tracked in email and paper job jackets
- closeInventory counted by hand after running out
- closeCustomer info across inboxes and sticky notes
- close"Where's my order?" meant a 10-minute search
- closeMonth-end reporting required days of work
After - FileMaker System
- checkQuotes generated in under 2 minutes
- checkEvery order tracked from intake to delivery
- checkInventory updated automatically in real time
- checkComplete customer history in one place
- checkOrder status answered in seconds
- checkReports available on demand
The team didn't get bigger. The repetitive work, data entry, status lookups, inventory counts, moved onto the system we run instead of onto people.
Hire a Developer vs. Join the Network
| Custom Development | Shop Titan | |
|---|---|---|
| Timeline | 6-12 months | 2-4 weeks |
| Upfront Cost | $50,000-$150,000+ | Flat monthly fee |
| Risk | Your business is the test case | Tested in real daily operations |
| Features | You discover needs after launch | Built from operational needs |
| Support | Developer availability varies | Your tech team, ongoing via Slack |
| Bugs | You discover them first | Already resolved |
What Happens After You Are Approved
Discovery
We learn your operations, pricing, and pain points.
Configuration
We set the system up with your pricing, tasks, and data.
Training
We train your team hands-on, on every module.
Go Live
Real orders through the system from day one.
Your Tech Team
Direct Slack access. We keep it running and tuned, updates included monthly.
Total timeline: 2-4 weeks from approval to go-live
The Shops We Approve Have Outgrown Their Spreadsheets
Print shops processing 50+ orders/month
You need a system that keeps up with volume without hiring more office staff to manage paperwork.
Apparel decorators with multiple methods
Screen printing, embroidery, DTG, sewing, each with different pricing and workflows. We run all of them in one system.
Shops that tried other software and hit limits
You've used Printavo, ShopWorx, or Airtable. You need custom pricing, real inventory, POs, and website integration.
Owners ready to stop being the system
If the shop stalls when you leave, the knowledge is in your head instead of a system. This fixes that.
Frequently Asked Questions
What is FileMaker used for in print shops?
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FileMaker is a business application platform by Claris (an Apple subsidiary) used to build custom operational systems. In print shops, a FileMaker system manages quotes, orders, inventory, customer relationships, purchase orders, production tracking, and reporting. For every member shop in the network, we run that system, replacing spreadsheets and disconnected apps with one connected platform.
Is FileMaker good for small business?
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Yes. FileMaker is designed for small to mid-size businesses that need more than spreadsheets but don't need enterprise platforms like SAP or NetSuite. It's flexible, runs on Mac, PC, and mobile, and can be customized to match exactly how your business operates.
How much does a FileMaker system for print shops cost?
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Membership in the network is a flat monthly fee that includes the system, cloud hosting, automated backups, your tech team, and updates. There are no hourly development fees or surprise charges. Terms depend on your shop size and requirements, and we walk through them during your application.
Is this system custom-built or pre-built?
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It's a production-tested system refined through daily use in a real print shop. When your shop is approved, we deploy it and tune it to your specific business, your pricing, decoration methods, email templates, and workflows. You get a proven system with personalized configuration, not a build from scratch.
Can the FileMaker system connect to my ecommerce website?
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Yes. We connect the system to ecommerce storefronts so that online orders flow directly into your operations without manual data entry. We also build and run storefronts specifically designed for print shops.
How long does implementation take?
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Most approved shops are fully operational in 2-4 weeks. In that window we configure your pricing matrices, set up decoration types, customize email templates, migrate existing data, and train your team.
Can this replace my spreadsheets?
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That's exactly what it's built to do. Quotes, orders, inventory, customer lists, vendor records, pricing. Everything that currently lives in Excel or Google Sheets moves into a connected system we run for you, where data flows automatically between modules.
Do I need technical knowledge to use it?
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No. The system is designed for shop floor staff, office managers, and owners, not IT specialists. If your team can use a web browser, they can use this system. We are your tech team, so we handle everything technical, and training is included during onboarding.
Can the system grow with my business?
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Yes. The same system scales from 50 orders a month to 500+. As your operation grows, more decoration types, more staff, more customers, we keep the system tuned so it handles the volume without needing to be rebuilt.
What makes this different from Printavo, ShopWorx, or other print shop software?
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Most print shop software was built by software companies that studied print shops. This system was built inside one, and we run it for every member shop as their tech team. It handles custom pricing matrices for every decoration type, real inventory tracking at the SKU level, purchase orders, contractor work orders, and direct website integration. It's a complete print shop management system, run for you.
Put a Tech Team Behind Your Shop
Apply, and if your shop is approved, we take on your quotes, orders, inventory, and production inside this FileMaker system for print shops, and we run it for you. We accept a limited number of shops at a time so every member gets a real tech team.